Workspace 03

Current Operating Model

Workspace objective

Understand how underwriting, loan review, investment review and call-over currently operate

This workspace documents the current business processes, roles, decision points, manual activities, controls, performance levels, dependencies and operational pain points.

Current Operating Model

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1

Include the major steps, teams involved, information reviewed, decision points, approvals and handoffs.

2

Cover the review of personal loans, SME loans, salary loans, merchant loans, BNPL, credit cards or other relevant products.

3

Describe how investment proposals, instruments, counterparties, risk exposure and approvals are assessed.

4

Explain what is reviewed, when the review occurs, who performs it, what evidence is checked and how exceptions are managed.

5

Identify process owners, operational teams, reviewers, approvers and escalation authorities.

6

Consider Risk Officers, Fraud Analysts, Underwriters, Operations, Call Centre, Compliance, IT and Enterprise Architecture.

7

Include data entry, document review, calculations, reconciliations, verification, approvals, reporting and follow-up.

8

Identify points where information or responsibility moves from one party to another.

9

Include credit policies, risk thresholds, product rules, approval limits, exception rules and regulatory requirements.

10

Explain how exceptions are identified, assigned, investigated, escalated, approved and closed.

11

Consider maker-checker controls, supervisory review, sampling, reconciliations, audit trails and post-decision review.

12

Provide daily, weekly or monthly volumes by process or product where available.

13

Include average time, target time and worst-case time where available.

14

Consider delays, duplicate work, missing information, inconsistent decisions, manual effort, poor visibility and unresolved exceptions.

15

Consider other departments, third parties, data providers, approval committees, systems and regulatory bodies.

16

Use a real or anonymised example showing each step, system interaction, decision, approval and exception.

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Why this information matters

A clear understanding of the current operating model is necessary before automation or AI opportunities can be assessed. It reveals where delays, risk, duplication and control weaknesses originate.

Completion guidance
  • Describe the process as it currently operates, not the desired future state.
  • Identify differences between products or departments.
  • Record manual work, informal workarounds and spreadsheet-based activities.
  • Include normal cases, exceptions and escalation paths.
  • Use available volumes and turnaround times where possible.
Information captured
  • Underwriting process
  • Loan and investment review
  • Call-over activities
  • Roles and process ownership
  • Manual work and handoffs
  • Decision rules and exceptions
  • Quality controls
  • Volumes and turnaround times
  • Pain points and dependencies